FASBE Financial Management System
FASBE accommodates both commercial and fund accounting requirements and includes multi-national features for multi-currency/multi-lingual installations.
All ISI-Exeter software products are available on multiple hardware platforms. If you’d like us to send you some literature, please email ISI.
All FASBE subsystems share the following characteristics:
- menu selection
- interactive data entry
- numerous methods of inquiry
- online Help and full documentation
- error-checking and informational messages
- simultaneous updates by multiple users
- user-defined fields and filters
- immediate file updating
- multi-company, multi-office, multi-bank processing
- security controls for access to data & program functions
The FASBE subsystems are very adaptable and can be tailored to meet the requirements of your particular company. You can begin with two subsystem, Security and Maintenance and General Ledger and add others at a later time.
Security and Maintenance
The Security and Maintenance subsystem is a necessary part of every FASBE installation. It controls system definition, menu maintenance, and user access.
The FASBE General Ledger subsystem contains all of the elements of a traditional General Ledger, a chart of accounts, several types of journal entries, and the posting of transactions. It also offers advantages of an electronic system: avoidance of repetition, validation and error-checking of user-entered information, automatic calculation of figures, and system-generated reports.
All other FASBE subsystems include procedures for sending transaction data to the General Ledger.
The General Ledger can include the ancillary subsystems of Allocations, Budgeting, and/or Project Accounting.
The FASBE Accounts Payable subsystem includes three major areas of user entry which are identical to traditional Accounts Payable systems: vendor, voucher, and payment information.
Like GL, AP also incorporates the advantages of a computerized system. Within each area, the system validates data as users enter it, and the system produces a number of standard and control reports based on entered data. A fourth area of user entry, preparing AP entries for posting in the General Ledger, consists of one step, requiring a minimum of user input.
AP offers other important features as well. Within the payment area, for example, users can generate checks either by entering check information manually or by producing system-generated checks using a customized check format. Users can also perform mass check reconciliation’s by entering ranges of the check numbers that they want to reconcile.
The FASBE Accounts Receivable subsystem lets users maintain information in four major categories:
- customer information
- credit memos
- payment data
AR also offers the option of setting up a sales hierarchy within the company. Using this hierarchical set-up, the user assigns a customer to a territory, a territory to a representative, a representative to one of a number of regions, and regions to a market area.
Several types of invoices can be issued to a customer. Each type of invoice can have its own credit terms. Invoices and credit memos can be entered in batches or individually and payments can be recorded by five methods.
At each step, users can produce reports on data that has been entered into the AR database.
The Accounting Treatment (AT) subsystem, while not a standalone subsystem, can automatically create additional and/or offsetting transactions from any or all transactions entered into your FASBE Financial System. You define Accounting Treatment rules to specify exactly how the new transactions will work.
In addition, the Accounting Treatment (AT) subsystem:
- verifies that transactions are balanced within each set of books by accounting effective date
- summarizes transactions before posting them to the General Ledger
- maintains a complete audit trail file of all your transactions, and
- provides an online inquiry feature into both the summarized and detail transactions.
The FASBE Fixed Assets subsystem calculates and maintains depreciation data for all long-lived assets, property, plant, and equipment from acquisition to retirement.
Fixed Assets provides options for:
- calculating depreciation by several methods, all based on current IRS regulations,
- disposing of assets, and
- reporting, including standard tax return attachment forms.
Optional features include the ability to maintain insurance, fair market value, and replacement.
FASBE Purchasing provides a complete and efficient solution for all phases of the purchasing process: from the creation of requisitions through the forwarding of invoice and voucher information to your General Ledger and Accounts Payable subsystems. It provides complete and automated procedures to let you create, maintain, track, and report on: requisitions, purchase orders, receiving data, invoices, and vouchers.
The FASBE Purchasing subsystem provides the accurate and timely information needed for:
- optimum vendor selection
- merchandise procurement, and
- cash commitment analysis.
Purchasing can be established as an Encumbrance Accounting System letting you track financial obligations and avoid over-expending budget appropriations.
The FASBE Inventory subsystem provides a complete inventory management package. With it, users can track and maintain the value and quantities of products stocked in your company’s inventory. Inventories can consist of:
- finished goods ready for sale
- inter-company issues
- intermediate parts or items
- raw materials
In Inventory, users can maintain maximum quantity levels, re-order points, and economic order quantities for each product. If the FASBE Purchasing subsystem in also installed, Purchasing automatically updates the on-hand values in the Inventory subsystem when inventoried products are received in the Purchasing subsystem.
Inventory is fully integrated with the FASBE Purchasing and General Ledger subsystems. You can create General Ledger accounts used specifically to report the value of your inventory to the General Ledger subsystem.
Budget Control enhances the FASBE Financial Management System by applying real-time, rules-based budget constraints to every transaction. Budget Control accomplishes this by checking appropriate combinations of committed, encumbered, allotted, and expended funds. Budget Control evaluates the availability of funds by checking a user-defined system of appropriation, allotment, budget tolerance rules and budget parent hierarchies. Budget Control suspends documents exceeding available fund limits until additional funds are made available, or budget override authorization is provided.
The Report Writer is a high-powered report generator that allows users to create customized reports. User-written source files dictate data selection, sort, and print criteria.